Leave of Absence Types
Leave of Absence due to Service in the Uniformed Services
This section applies to students who are members of, or apply to be members of, perform, have performed, applies to perform, or have an obligation to perform service in the uniformed services. Service in the uniformed services means voluntary or involuntary service in the Armed Forces, including the Reserves or the National Guard, on active duty, active duty for training or full-time National Guard duty under Federal authority for more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days. Such students, or appropriate officer of the Armed Forces or official of the Department of Defense, should notify, either orally or in writing, their Academic and Student Support Advisor as far in advance as is reasonable under the circumstances.
When a student is activated during the term, the College will:
- Excuse tuition for that term. Any payment made will be credited to the student’s account.
- Expunge the student’s record of registration so that the student is not penalized for being called to active duty. If a student is called to active duty near the end of the term, the student and faculty members may determine that incomplete (I) grades are more appropriate. In this case, tuition will not be waived.
Emergency Leave of Absence
Emergency leaves of absence may be granted when a student cannot continue attending class after the start of a term due to a life event (other than a personal medical reason), that disrupts attendance for that term.
Medical Leave of Absence
A medical leave of absence is offered by the College for students who develop a major medical condition (physical and/or psychiatric) that precludes class attendance and/or completion of class requirements. A doctor’s note typed on physician’s letterhead with physician’s signature (notes on prescription pads will not be accepted) is required and must indicate:
- The length of the student’s medical leave of absence with specific dates relevant to the when to begin the medical leave of absence (such as date of surgery, hospitalization, treatment, etc.) that falls within the current term.
- The physician’s recommendation to discontinue all courses in the term and anticipated return date/term.
Procedures for Reentry from Leave of AbsenceThe student should contact their Academic and Student Support Advisor no later than four weeks prior to the start of the term that they are planning to return. Upon notification of reentry, the Advisor will work with the Academic Program Director as needed to review curriculum and College catalog, student preparation, and upcoming course offerings. The Advisor will work with the Registrar to review prior record details to best guide student toward next steps. Next steps may involve reapplication through the admission processes or other record updates to ensure compliance and accurate college reporting. All current student requirements at the time of re-entry are in effect for the student’s reactivation including curriculum, course catalog, and policies.
Returning from a Uniformed Services Leave of Absence
Upon return to the College after completion of service in the uniformed services, students should notify their Academic and Student Support Advisor in writing via email along with discharge/release paperwork from uniformed service and anticipated return date. The student’s Advisor will assist the student with next steps including guidance toward registration and/or readmission.
Returning from an Emergency Leave of Absence
Upon return to the College after an emergency leave of absence, students should notify their Academic and Student Support Advisor in writing via email along with an anticipated return date. The student’s Advisor will assist the student with next steps including guidance toward registration and/or readmission.
Returning from a Medical Leave of Absence
Upon return to the College after completion of medical leave of absence, students should notify their Academic and Student Support Advisor in writing via email along with a medical release that clears the student to return to all classroom, simulation, and clinical education activities and anticipated return date. The student’s Advisor will assist the student with next steps including guidance toward registration and/or readmission.
Approval to return in time for registration requires that all required documentation is received within four weeks prior to the term for which the student is seeking reentry.
Inadequate medical documentation or any other information submitted may preclude removal of the medical leave of absence.