Certifications, Background Checks, and Health Screens

Incoming Student Requirements

Incoming students are required to submit certain certifications, background & drug screenings, immunization records and health screens as part of the admissions process. Goldfarb utilizes Castlebranch as the online clinical and healthcare requirement tracking system. Students are required to set up an account in CastleBranch and submit all required certifications, immunization records, background checks, and drug screens in order to gain admission and be eligible to participate in clinical experiences. These requirements must be complete by the “census date” in order to continue progression in the program of study. Census date is defined as the tenth day of attendance in a new term. Again, failure to comply with these requirements will render the student unable to progress in the program of study or attend clinicals. Students will also receive an email regarding their Care Learning Modules each term they are enrolled.

Passport/Carelearning

Passport is a Cloud application to keep track of some requirements from the hospitals. New students receive an email the first week of class (and then every year for the renewal) with instructions.
If you cannot find the email, here are some easy steps to recover access:
- Go to https://passport.carelearning.com/Account/Forgot and see if you can reset your password
- Many of us have two different email aliases, use firstname.lastname@BarnesJewishCollege.edu to log in and if that doesn’t work, try with firstname.lastname@bjc.org
- After you reset your password, go to https://passport.carelearning.com (that is the login page for Goldfarb students, other CareLearning login pages will not work)
- If the response is that your account expired or doesn’t exist and you need to pay, don’t pay, and contact Carlos.pardo@bjc.org

UG students: Please complete the modules and upload the CareLearning transcripts to CastleBranch by the “census date” in order to continue progression in the program of study. Census date is defined as the tenth day of attendance in a new term.

MSN and DNP students: Please complete and upload your CareLearning transcripts to CastleBranch prior to the term you will be taking Advanced Health Assessment or your first clinical course. Completion of CareLearning modules is required on an annual basis thereafter. To check your compliance and items due, please visit CareLearning at https://passport.carelearning.com

To access and upload the correct transcript to CastleBranch, click on the selection titled “My Transcript.”

Students are also responsible for updating the required documents prior to online registration each term. Proof of required immunizations, 2-step TB screening, and Basic Life Support for HealthCare Providers CPR certification from the American Heart Association must be on file with Castlebranch prior to participating in any clinical activity. Failure to submit the required documentation will result in a delay in registering for some courses.

Required information includes:

Background Checks and Drug Screening: Students at Barnes-Jewish College are required to undergo a criminal background check and urine drug screening prior to enrolling in classes. This requirement has been mandated by the Joint Commission as a safety measure that affects students participating in clinical experiences. The information packet is provided to incoming students approximately three (3) months prior to the start date. The packet includes instructions to complete the background check and drug screening along with the cost. Students are responsible for the cost of the background check and screening.

CPR REQUIRED: American Heart Association (AHA): BLS-Health Care Provider. Certification is valid for two (2) years and must not expire during your first term. Note: Graduate students may be required to submit additional CPR certifications.

Immunization records required:

Measles (Rubeola), Mumps, Rubella (German Measles)
Hepatitis B (2 shot series)
Tdap (Tetanus, Diphtheria, Pertussis)
Varicella/Chicken Pox
Influenza vaccine
COVID-19 vaccine

PPD/TB*

2-step TB skin test (blood test of T-spot test)

*If a student’s requiring to get a chest x-rays submit the X-ray report along with positive test results.

Continuing Student Requirements

Continuing students are required to maintain proof of current immunizations, CPR certifications, and Care Learning competencies in their Castle Branch accounts. Notifications are sent 60 and 30 days prior to the expiration date to allow for ample completion of requirements. Staff will review account requirements prior to each registration period and students will be ineligible for registration and clinical experiences if their accounts are not in compliance.

To access and upload the correct transcript to CastleBranch, click on the selection titled “My Transcript.”

Immunization and CPR records: Students must provide proof of immunizations/CPR for:

Hepatitis B (3 shot series)
Tdap (Tetanus, Diphtheria, Pertussis)
Annual 1-step PPD/TB or T-spot test)
- (If tested by x-ray, an annual report is required from Occupational Health to “certify that you are not experiencing signs/symptoms of TB.” The positive TB Forms can be obtained by contacting the 2^nd floor Administrative Coordinator or by contacting Occupational Health at (314) 454-8789.)
Annual influenza vaccine
COVID-19 vaccine
CPR must be current prior to the 1^st day of class every term and not expire during that term. Students will not be allowed to register for the next term if CPR is not current. Note: Graduate students may be required to submit additional CPR certifications.